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Microsoft Teams step-by-step. How to organize and attend to Microsoft Teams calls and meetings
howto, microsoft teams
Rescue Time – Use Your Time Wisely. If you have doubts if you are using your time sensibly, this. Many apps look very similar at first glance. However, the small differences guarantee that there is a perfect fit for every team. You just have to find it. To make your life easier, we’ve made a list of some of our favorite apps to help you organize your work, handle task management, and track your goals. Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we’ve seen. If you’re an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical 2. The main strength of Fantastical 2 is its deep integration with the Apple ecosystem. Schedule a meeting in Teams. To schedule a meeting, click Schedule a meeting in a chat or in Meetings on the left side of the app. Go to the Select a channel to meet in section: If you want to have your meeting in a channel, select the appropriate channel. If you’d rather not, select None. Schedule a Teams meeting from Outlook.
Meetings in Teams include audio, video, and sharing. And because they’re online, you’ll always have meeting space and never need a room or projector. Teams meetings are a great way to come together with your colleagues and clients both inside and outside of your organization. You don’t need to be a member of an organization – or even have a Teams account! – to join a Teams meeting.
COVID update: Do not hesitate to ask us for helping to organize remote work or remote education process
Microsoft Teams has clients available for desktop (Windows and Mac), web, and mobile (Android and iOS). These clients all require an active internet connection and do not support an offline mode.
Get Microsoft Teams client
Microsoft Teams has clients available for desktop (Windows and Mac), web, and mobile (Android and iOS). These clients all require an active internet connection and do not support an offline mode.
The Microsoft Teams desktop client is a standalone application and currently not part of Office 365 ProPlus. Teams are available for both Windows (7+), both 32-bit and 64-bit versions, and macOS (10.10+). On Windows, Teams requires .NET Framework 4.5 or later; the Teams installer will offer to install it for you if you don’t have it.
Windows Desktop client can be downloaded and installed by end users directly from https://teams.microsoft.com/downloads if they have the appropriate local permissions.
Mac users can install Teams by using a PKG installation file for macOS computers. Administrative access is required to install the Mac client. The macOS client is installed to the /Applications folder.
Install Teams by using the PKG file
1. From the Teams download page , under Mac, click Download.
2. Double click the PKG file.
3. Follow the installation wizard to complete the installation.
4. Teams will be installed to /Applications folder. It is a machine-wide installation.
2. Double click the PKG file.
3. Follow the installation wizard to complete the installation.
4. Teams will be installed to /Applications folder. It is a machine-wide installation.
The web client (https://teams.microsoft.com) is a full, functional client that can be used from a variety of browsers. The web client supports Calling and Meetings by using webRTC, so there is no plug-in or download required to run Teams in a web browser. The browser must be configured to allow third-party cookies.
Set Up a meeting
In Teams, there are two ways to initiate real-time communication:
A user can call another user directly.
A user can create a meeting (ad hoc or scheduled) For calls, the media (audio, video, or desktop or application sharing) travel as directly as possible. If, for example, there’s no firewall between two users (for example, both sit inside the same network), media traffic travels directly from one user to the other. If a firewall blocks direct traffic between the users, the traffic will be sent via a relay.
Please note, you might see Scheduled meetings video (1:45 minutes)
Schedule a meeting in Teams
To schedule a meeting, click Schedule a meeting in a chat or in Meetings on the left side of the app.
Go to the Select a channel to meet in section:
- If you want to have your meeting in a channel, select the appropriate channel.
- If you’d rather not, select None.
Schedule a Teams meeting from Outlook
Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. It also lets people view, accept, or join meetings in either app.
Add your invitees to the To field you can even invite entire contact groups (formerly known as distribution lists). Add your meeting subject, location, start time and end time. Then click Send.
When you schedule a meeting in the desktop or web app, you use the Invite people box to search for and invite people. Then, you can use the scheduling assistant to see times when everyone is free.
![App App](/uploads/1/3/4/0/134050422/641560785.jpg)
When you’re in a meeting, you can see the people who were invited but haven’t joined. To send someone a reminder to join the meeting, click on their profile picture and choose Call into the meeting.
If you’re in a meeting, you can also click Add people to add someone who was previously not invited.
How to create meeting on Mac without Outlook.
Just click on the Calendar on the right of Microsoft Teams menu and select time of meeting. Right-button click and you will be able to shedule a meeting:
Join a meeting in Teams
If you use a mobile device, both before and during the meeting, you’ll see the meeting notice in your chat list or a channel conversation.
You can join from that meeting notice or from the Meetings calendar.
On the desktop are several ways to join a meeting in Teams:
From your calendar
Click Meetings on the left side of the app and you’ll see a list of all your meetings for the week. Find the meeting you want, and then click Join.
From chat
If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then click Join from the chat header.
From a notification
If you’re busy in Teams, you’ll receive a notification that you’ve been invited to a meeting, and you can click Join there.
From a channel
If a meeting is happening in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting. If the meeting is scrolled out of view in the conversation, you’ll get a notification in the channel. Just click Join to choose your settings and join the meeting.
From Outlook
Organize Schedule App
You can also join a meeting from a calendar invite in Outlook. If you click the link in your email invite, you’ll be directed to Teams and can join your meeting from there.
Tips
Screen sharing
Lets you present your screen or a file during a meeting. To share your screen in a meeting, select More options > Share in your meeting controls. You can choose to present a PowerPoint, photo, video, or your entire screen.
Share PowerPoint slides in a meeting
If you choose to share a PowerPoint file in a meeting, rather than your desktop, meeting participants will get some special capabilities:
- They’ll be able to move around to different slides without interrupting the main presentation.
- They can sync their view back to the presenter’s view with one click.
- Click Share in your meeting controls.
- In the PowerPoint section, click the file you want. Click Browse to look for a different file.
Give and take control of a sharing session
Give control
If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.
1. On the sharing toolbar, select Give control.
2. Select the name of the person you want to give control to.
2. Select the name of the person you want to give control to.
Teams send a notification to that person to let them know you’re sharing control. While you’re sharing control, they can make selections, edits, and other modifications to the shared screen.
3. To take control back, select Take back control.
Take control
To take control while another person is sharing, select Request control. Then, the person sharing will approve or deny your request.
While you have control, you can make selections, edits, and other modifications to the shared screen.
While you have control, you can make selections, edits, and other modifications to the shared screen.
When you’re done, select Release control to stop sharing control.
h4.Blur your background in a Teams meeting
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Not happy with your backdrop in a video meeting? Try background blur. You’ll appear nice and clear while everything behind you is subtly concealed.
To start a meeting with background blur, move the blur slider—the one to the right of the video slider—to the right on the Choose your audio and video settings screen when you’re joining the meeting. FYI, this only works for scheduled meetings.
To turn on background blur during a meeting, click More options > Blur my background.
Take meeting notes in Teams
To take notes before a meeting, go to Meetings on the left side of the app, select the meeting, and click Chat with participants. Select the Meeting Notes tab, then click Start taking meeting notes.
Add the agenda or other important discussion points. @mention people to get their attention or assign action items.
Once you’re in the meeting, click Meeting Notes in the upper right corner. If you have not taken any notes yet, click Start taking meeting notes.
Once you’re in the meeting, click Meeting Notes in the upper right corner. If you have not taken any notes yet, click Start taking meeting notes.
Otherwise, start typing your notes. Use the controls at the top of the panel to format and layout the text. To add a new note, click Add a new section here. Use @mentions to draw someone’s attention to a specific note or assign an action item.
After the meeting
Go to the channel where the meeting occurred (or the meeting chat for a private meeting) and find the meeting. Beneath it, click Show notes in fullscreen.
Conclusion
Microsoft Teams is the ultimate messaging app for your organization—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.
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by Kate Eby on Jun 17, 2016
Success relies on organization, and a calendar is one way that helps many people stay on track, meet deadlines, and organize their events. Apple’s built-in calendar app, iCal, is a go-to for scheduling - you can invite other attendees to events, link to maps, set notifications, and add events using natural language (if you type, “meeting with Joe at 2 pm Friday” and iCal will auto-create the calendarized entry).
However, greater functionality is required for scheduling many projects and events. Perhaps you need to access calendar information on multiple devices that aren’t all Apple products. Maybe you want to keep an editable to-do list inside your calendar app. There’s also the possibility that you just want an alternative to what comes standard on a Mac. Below you’ll find a roundup of the top calendar apps for Mac, as well as iCal add-ons so you can manage your schedule your way.
However, greater functionality is required for scheduling many projects and events. Perhaps you need to access calendar information on multiple devices that aren’t all Apple products. Maybe you want to keep an editable to-do list inside your calendar app. There’s also the possibility that you just want an alternative to what comes standard on a Mac. Below you’ll find a roundup of the top calendar apps for Mac, as well as iCal add-ons so you can manage your schedule your way.
Top 5 Calendar Apps for Mac That Will Keep You Organized
Looking for a Mac calendar app that goes beyond the features offered by iCal? These five apps, that work with Mac OS X or later, have all the essential calendar features plus added functionality including the ability to add tasks, to-do lists, weather updates, and customization options that will give you just the experience you want.
1. Fantastical 2
1. Fantastical 2
This full-featured app will help you keep track of all the things you need to accomplish in a day. You can easily import calendars from Google, Microsoft Exchange, Yahoo, and other CalDAV accounts to make Fantastical 2 your one-stop view for all events in your life. Once calendars are loaded, you can create sets of calendars to see the information you want, and add reminders using natural language. You can even program calendar sets to appear by location, so that when you’re home, you only see the calendars related to your personal life.
Other helpful features of Fantastical 2 include the widget and Mini Window. The widget supports extensions so you can add other important daily information, like weather, to your daily calendar. The Mini Window lives in your menu bar and is easily editable for quick updates - a helpful tool for those viewing their calendar on desktop.
Other helpful features of Fantastical 2 include the widget and Mini Window. The widget supports extensions so you can add other important daily information, like weather, to your daily calendar. The Mini Window lives in your menu bar and is easily editable for quick updates - a helpful tool for those viewing their calendar on desktop.
The latest version of Fantastical 2.2 is available for $49.99. You may also purchase the Fantastical 2 calendar app for iPad, iPhone, and Apple Watch separately, and your calendars will sync across devices.
Features:
Features:
- Works with iCloud, Exchange, and Google
- Multiple calendar views, with light or dark themes
- Add events and reminders using natural language
- Included widget shows everything happening in a day
- Ability to add other extensions to the widget such as weather
- Links to Google Hangouts
- Maps displayed for locations
- Add event notes and URLs
- Search for events
- Available in English, French, Italian, Spanish, and Japanese
2. BusyCal2
BusyCal2 looks a lot like iCal, but is more powerful. Like the other calendar software for Mac in this roundup, BusyCal2 syncs with Google, iCloud, iOS, and other CalDAV accounts. It includes all the typical calendar views (day, week, month, and year), and also adds a List view. You can decide the number of weeks you want to show in a month view, or number of days in a week view. BusyCal2 includes several other calendar capabilities, such as adding weather and moon phases, to-dos (with or without a date), and sticky notes.
BusyCal2 is also highly customizable. You can change colors and fonts for specific calendars and types of to-dos and even add Emojis to specific days. Additionally, you can create calendar groups and turn groups on or off to show or hide calendar activity. If you don’t want to keep the app open on your screen, there’s a menu bar app so you can see your day at a glance. The app costs $49.99, but you can try it free for 30 days.
Features:
BusyCal2 is also highly customizable. You can change colors and fonts for specific calendars and types of to-dos and even add Emojis to specific days. Additionally, you can create calendar groups and turn groups on or off to show or hide calendar activity. If you don’t want to keep the app open on your screen, there’s a menu bar app so you can see your day at a glance. The app costs $49.99, but you can try it free for 30 days.
Features:
- Syncs with iCloud, Google, Yahoo, and other CalDAV services
- See events and to-dos in the calendar view
- Create calendar groups
- Change number of weeks shown in a month or days in a week
- Change fonts and colors and add Emojis
- Create Sticky Notes
- Add to-dos with or without a date
- Menu bar app option
3. Microsoft Outlook
The calendar feature is an element of the email app in Microsoft Outlook and is geared toward business users. Many of the features in the app are designed to help you schedule meetings based on the availability of other team members. With this app you can view group schedules and side-by-side calendars, send out meeting invites, and create all-day events. The calendar overlay feature allows you to view your personal schedule and work appointments in one view. The app is part of Microsoft Outlook for Mac and costs $109.99.
Features:
Features:
- View availability of other team members
- Organize meetings
- Send calendars through email
- Publish calendars to Microsoft Office.com
- Link to calendars on Microsoft SharePoint sites
- Change calendar settings and colors
4. SmartDay
This calendar app doubles as a task manager. You can change due dates by dragging and dropping tasks onto specific days; uncompleted tasks will automatically be moved to the next day. The auto-schedule feature allows you to place tasks into a timeline so you can easily view deadlines and identify how many tasks you can complete in a day or week. Use SmartDay as an organizational tool by attaching notes and documents to events, and even include checklists within your notes. For example, you can add a grocery list to a scheduled shopping event.
The calendar app runs on a Mac, but iOS and other device versions are available, as well as a web-based option. Try the SmartDay Mac OS X app for $29.99, iPhone and iPad app for $9.99 each, or the web version for free.
Features:
The calendar app runs on a Mac, but iOS and other device versions are available, as well as a web-based option. Try the SmartDay Mac OS X app for $29.99, iPhone and iPad app for $9.99 each, or the web version for free.
Features:
- Synchronize events and tasks with iCal
- Search events
- Drag and drop events
- Create tasks and to-dos
- Apply tags
- Add detailed notes to any item
- Create checklists on any Note
- Automatically schedule tasks
- Connects with Google Calendars
5. Rainlendar
Rainlendar is a highly customizable calendar app that lives on your desktop and includes a variety of ‘skins’. Create an event, task list, or alarm and then choose a single skin or mix skin template to create the exact view to fit your needs. Rainlendar is the most customizable of the calendar apps listed here, and that is the product’s strength. Rainlendar offers many of the basic calendar features along with the ability to create a to-do list and pop-up reminders and view multiple calendars in a single view. There is a Lite version, which is free, and a more robust app that costs €9.95 (about $11) available on the Rainlendar site.
Features:
- Customize the view with skins
- Subscribe to online calendars
- Keep events and tasks in separate lists
- Integrates with Outlook or Google
Use iCal the Way You Want with Calendar Software for Mac
Enhance the familiar iCal functions with software add-ons that allow you to display appointments on the desktop, customize the look of the calendar, incorporate weather updates, and provide a way to enter events quickly. We’ve rounded up calendar add-ons for iCal that will change the way you view appointments.
Blotter
Blotter
Blotter integrates with iCal and copies your schedule to your desktop, so you don’t need to open iCal to view it. You choose which events from iCal to display on Blotter, and you can also quickly add events or create reminders from the desktop view. However, you can’t edit existing appointments from the app. You can download the Blotter app from the Mac App store for $9.99.
Features:
- See iCal appointments on your desktop
- Add new events or reminders
- View the next seven days (regardless of the day of the week)
- Customize display
Calendar 2
This customizable menu bar app displays information beyond calendar events on your desktop. With this calendar app add-on, you can also see the weather for the next 15 days, as well as Facebook events and birthdays. Customize the look of the app with one of 20 available themes, or set a background using your favorite picture. The Calendar 2 app is free, but more advanced features are available as in-app purchases.
Features:
- Customize the look with one of 20 themes
- View weather details
- See upcoming iCal appointments at a glance
- View Facebook events and birthdays
QuickCal
Use QuickCal to quickly add events to your iCal. The app uses natural language and auto-complete for fast input, and will send alerts for schedule conflicts. Along with iCal, the app can integrate with Google Calendar and BusyCal. You can try the app free for 14 days or purchase it for $2.99.
Features:
Features:
- Quickly enter appointments and reminders
- Uses natural language and auto-complete
- Detects appointment conflicts
TimeWorks
TimeWorks displays all of your iCal appointments simultaneously on your desktop in an easy-to-read visual. iCal events appear on your desktop in chronological order (moving left to right), and a vertical yellow line on the screen tracks progress as events pass. You can choose to display events from a single day or a longer period. TimeWorks’ Exposé setting brings all the events displayed on the desktop in front of all currently open windows. Instead of having to minimize windows to see what’s happening next, hit F9 and you’ll see them immediately. It’s a helpful feature for those who often have multiple windows open while they work. TimeWorks is available for $9.99.
Features:
Features:
- View upcoming events in chronological order on your desktop
- Use the Exposé feature to bring all events to the front of your screen
DateLine
DateLine copies your calendar events and tasks from iCal to your desktop, and offers additional customization features such as color, font, size, themes, and transparency. You can view up to 69 days at once in a calendar dateline. The DateLine app costs $4.99.
Features:
Features:
- Customizable by color, font, size, and transparency
- Lock the DateLine placement on the desktop
- View events and tasks on your desktop
Want a Calendar for Mac that Does So Much More?
How To Organize Schedule App Mac Desktop
Smartsheet, a spreadsheet-inspired work management tool, features a powerful calendar designed to help you track tasks, reminders, and events. You can overlay key dates from Smartsheet on iCal or Google Calendar, and also import Google Calendar events straight to Smartsheet.
Easily switch between calendar views (like week or month) and keep your calendar organized by customizing events with colors and fonts. Add, edit, or delete events directly within the calendar, or switch to grid or Gantt views to see additional event details. Share your Smartsheet calendar with anyone to edit or simply view the calendar. And, with Smartsheet’s mobile app for Android and iOS, you can access your calendar from anywhere, on any device.
See how easy it can be to manage your events and schedules with a calendar in Smartsheet. Try Smartsheet for free for 30 days.
How To Organize Schedule App Mac Free
If you found this post helpful, visit our Resources page to learn more about managing your work on a Mac.